Engineering Administrative Assistant
Waverly, NY Waverly, NY Full-time Full-time From $21 an hour From $21 an hour 3 days ago 3 days ago 3 days ago Summary Description:
The Engineering Assistant (Administrative Assistant V) provides complex administrative, project, and day-to-day functional support to the Engineering and Maintenance Departments at the plant, including Wastewater.
Pay rate:
Start $19.
67 Shift:
1st Shift ( 8:
00 AM - 4:
30 PM) Essential Job Functions:
Obtains necessary Safety, Quality/GMP, and Confidentiality documents from contractors and supplies; updates VIP database.
Runs weekly reports for tracking purposes.
Monitors insurance risk management which includes General and Liability insurance coverage and vehicle insurance coverage on suppliers; updates Ebix database.
Runs weekly reports for tracking purposes.
Facilitates vendor pre-qualification; maintains asset registry printouts.
Updates/maintains SAP AFE/Capital Tracking system as needed, routes/monitors documents for approval.
Prepares purchase requisitions and EPA/Construction contracts for contractors and suppliers.
Expedites open purchase orders and past due invoices.
Manages SAP invoice approval including obtaining necessary lien waivers and sworn statements.
Obtains waivers and sworn statements from contractors and suppliers.
Maintains spreadsheet to track asset transactions and forwards asset disposition and transfer forms to Corporate.
Maintains safety and hazmat training documentation.
Monitors risk management including liability coverage on suppliers, ensuring all contractors sign confidentiality agreements and provide insurance documentation, and pre-qualification of new vendors.
Maintains environmental files, prepares memos, letters and spreadsheets, answer phones/take messages, escorts plant visitors (contractors) as needed.
Agenda preparation, meeting minutes and action item tracking for staff meetings.
Uploads documents and SOP's regarding regulatory requirements in APSM system.
Performs miscellaneous clerical duties as needed.
Provides administrative support to Engineering Manager, Project Engineers, Maintenance Manager, and other Engineering and Maintenance team members.
Runs errands for the Engineering and Maintenance department as needed and plans and coordinates for meals when required.
Orders necessary office supplies for Engineering and Maintenance Department as needed.
Minimum Qualifications &
Experience:
Associate Degree in a business related field with minimum 1 year of experience working in a fast paced administrative role, OR High School Diploma/GED with at least 3 years of experience working in a fast paced administrative support role.
Proficient computer knowledge including Microsoft Office and SAP (or similar) programs.
Familiar with working in a manufacturing or industrial environment.
Ability to work off hours to support business need when necessary and required.
Preferred Qualifications &
Experience:
Prior work experience in an Engineering and/or Maintenance support role.
Registered as a Notary Public, or ability to obtain.
Knowledge, Skills & Abilities/Competencies:
Ability to effectively communicate verbally and in writing to individuals at all levels within the company.
Excellent interpersonal skills.
High level of organizational skills and problem solving.
Ability to performance basic mathematical functions Working Relationships:
The Engineering Assistant reports directly to the Plant Engineering Manager and has no direct reports.
The Engineering Assistant partners closely with the Project Engineers, Maintenance leadership, and other functional department managers and supervisors.
There will also be frequent contact with corporate engineering, technical services, and maintenance staff, and occasional interaction with regulatory agencies and training sources.
Job Type:
Full-time Pay:
From $21.
00 per hour
Benefits:
401(k) matching Employee assistance program Health savings account Life insurance Referral program Retirement plan Schedule:
8 hour shift Day shift Holidays Monday to Friday Overtime Weekend availability Ability to commute/relocate:
Waverly, NY 14892:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person The Engineering Assistant (Administrative Assistant V) provides complex administrative, project, and day-to-day functional support to the Engineering and Maintenance Departments at the plant, including Wastewater.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Engineering Assistant (Administrative Assistant V) provides complex administrative, project, and day-to-day functional support to the Engineering and Maintenance Departments at the plant, including Wastewater.
Pay rate:
Start $19.
67 Shift:
1st Shift ( 8:
00 AM - 4:
30 PM) Essential Job Functions:
Obtains necessary Safety, Quality/GMP, and Confidentiality documents from contractors and supplies; updates VIP database.
Runs weekly reports for tracking purposes.
Monitors insurance risk management which includes General and Liability insurance coverage and vehicle insurance coverage on suppliers; updates Ebix database.
Runs weekly reports for tracking purposes.
Facilitates vendor pre-qualification; maintains asset registry printouts.
Updates/maintains SAP AFE/Capital Tracking system as needed, routes/monitors documents for approval.
Prepares purchase requisitions and EPA/Construction contracts for contractors and suppliers.
Expedites open purchase orders and past due invoices.
Manages SAP invoice approval including obtaining necessary lien waivers and sworn statements.
Obtains waivers and sworn statements from contractors and suppliers.
Maintains spreadsheet to track asset transactions and forwards asset disposition and transfer forms to Corporate.
Maintains safety and hazmat training documentation.
Monitors risk management including liability coverage on suppliers, ensuring all contractors sign confidentiality agreements and provide insurance documentation, and pre-qualification of new vendors.
Maintains environmental files, prepares memos, letters and spreadsheets, answer phones/take messages, escorts plant visitors (contractors) as needed.
Agenda preparation, meeting minutes and action item tracking for staff meetings.
Uploads documents and SOP's regarding regulatory requirements in APSM system.
Performs miscellaneous clerical duties as needed.
Provides administrative support to Engineering Manager, Project Engineers, Maintenance Manager, and other Engineering and Maintenance team members.
Runs errands for the Engineering and Maintenance department as needed and plans and coordinates for meals when required.
Orders necessary office supplies for Engineering and Maintenance Department as needed.
Minimum Qualifications &
Experience:
Associate Degree in a business related field with minimum 1 year of experience working in a fast paced administrative role, OR High School Diploma/GED with at least 3 years of experience working in a fast paced administrative support role.
Proficient computer knowledge including Microsoft Office and SAP (or similar) programs.
Familiar with working in a manufacturing or industrial environment.
Ability to work off hours to support business need when necessary and required.
Preferred Qualifications &
Experience:
Prior work experience in an Engineering and/or Maintenance support role.
Registered as a Notary Public, or ability to obtain.
Knowledge, Skills & Abilities/Competencies:
Ability to effectively communicate verbally and in writing to individuals at all levels within the company.
Excellent interpersonal skills.
High level of organizational skills and problem solving.
Ability to performance basic mathematical functions Working Relationships:
The Engineering Assistant reports directly to the Plant Engineering Manager and has no direct reports.
The Engineering Assistant partners closely with the Project Engineers, Maintenance leadership, and other functional department managers and supervisors.
There will also be frequent contact with corporate engineering, technical services, and maintenance staff, and occasional interaction with regulatory agencies and training sources.
Job Type:
Full-time Pay:
From $21.
00 per hour
Benefits:
401(k) matching Employee assistance program Health savings account Life insurance Referral program Retirement plan Schedule:
8 hour shift Day shift Holidays Monday to Friday Overtime Weekend availability Ability to commute/relocate:
Waverly, NY 14892:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person The Engineering Assistant (Administrative Assistant V) provides complex administrative, project, and day-to-day functional support to the Engineering and Maintenance Departments at the plant, including Wastewater.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
